Efficient and accurate note-taking is essential for maximizing productivity and ensuring no key detail is missed during meetings. We will take a look at some of the best AI-powered note-taking apps available, offering a curated mix of free and paid solutions that excel in transcription accuracy, seamless integrations, and user-friendly experiences. Each tool is presented with a detailed overview and a breakdown of its top features, giving you the insights needed to select the best solution to streamline your workflow and enhance collaboration.
1. Fathom
Fathom is an AI meeting assistant that records, transcribes, and summarizes your video calls across Zoom, Google Meet, and Microsoft Teams. It is known for delivering AI-generated summaries within seconds after a meeting ends, and for highly accurate transcriptions with support for 28 languages. By automatically identifying key moments and action items, Fathom enables you to fully engage in conversations instead of worrying about manual note-taking.
Fathom also integrates seamlessly with your workflow. It can sync meeting notes, summaries, and action items directly to other tools like your CRM or task manager, eliminating tedious post-meeting data entry. Users often praise its ability to highlight important parts of the discussion (e.g. marking action items with speaker attribution) and even share short video/audio clips of those moments via Slack for added context. With an intuitive interface and enterprise-grade security measures in place, Fathom offers a smooth, privacy-conscious experience that lets you focus on the conversation.
Key features of Fathom:
- Fast AI Summaries: Generates meeting summaries within 30 seconds of meeting completion, so you get instant post-meeting notes.
- High Accuracy Transcription: Delivers highly accurate transcripts with real-time speaker identification, ensuring who said what is clear.
- Multi-Language Support: Supports transcription in 28 languages, making it ideal for international teams and meetings.
- Seamless CRM Integration: Automatically syncs notes and tasks to tools like HubSpot or Salesforce, streamlining follow-ups in your existing workflow.
- Shareable Video Highlights: Lets you easily share meeting clips of key moments (via Slack, email, etc.) so colleagues can view context instead of reading long text notes.
2. MeetGeek
MeetGeek is an AI meeting assistant that automatically joins your scheduled calls to record, transcribe, and summarize them for you. It delivers highly accurate transcripts and even supports 30+ languages for transcription, benefiting global teams. After each Zoom, Google Meet, or Microsoft Teams call, MeetGeek’s AI generates a personalized summary with key points and action items, allowing you to catch up on an hour-long meeting in minutes. You can also use MeetGeek via its mobile app for recording in-person meetings or calls on the go.
Where MeetGeek really excels is in its rich feature set and integrations. It connects with popular workplace apps like Slack, HubSpot, Salesforce, Notion, Trello, Jira, ClickUp, Google Drive and more. This means your meeting highlights or tasks can automatically flow into the tools your team already uses – for example, sending summaries to a Slack channel or creating tasks in Jira. MeetGeek also provides insightful analytics, including speaker engagement metrics and over 100 meeting KPIs, to help improve team productivity. Despite its powerful capabilities, the interface is straightforward and the experience smooth across web and mobile, making MeetGeek a strong choice for those who want accurate notes and actionable insights with minimal effort.
Key features of MeetGeek:
- Accurate Transcriptions: Provides accurate, AI-generated transcripts of meetings, outperforming many peers in transcription quality.
- Multi-Platform Recording: Automatically records and transcribes meetings on Zoom, Google Meet, Microsoft Teams, and even face-to-face sessions (via its web & mobile apps).
- AI Summaries & Action Items: Instantly summarizes discussions and extracts key takeaways plus next steps as soon as each meeting concludes.
- Rich Integrations: Integrates with Slack, HubSpot, Salesforce, Notion, Trello, Jira, ClickUp, Zapier, and other tools to sync notes and tasks into your existing workflow.
- Team Insights Dashboard: Offers analytics like speaker talk time, sentiment, and 100+ KPIs for coaching and continuous improvement of team meetings.
3. Otter.ai
Otter.ai is one of the most popular AI note-taking apps, well-known for its live transcription capabilities and cross-platform accessibility (including a robust mobile app). As a meeting or lecture progresses, Otter transcribes spoken words into text in real time, allowing participants to see notes appear as people talk. Its speech recognition is impressively accurate and can even distinguish between different speakers – the transcript labels each speaker’s contributions by name, so there’s no confusion about who said what. This real-time, speaker-tagged transcription means you can search or highlight parts of a conversation on the fly, which is incredibly useful during fast-paced discussions or interviews.
Beyond transcription, Otter provides automated summarization and smart highlights that help users review lengthy meetings quickly. After a session, it will generate an outline of key points and can automatically identify action items or questions from the conversation. Otter also integrates with common calendar and video conferencing tools: you can connect it to your Google or Outlook Calendar to automatically join and record meetings, ensuring every call is captured without manual effort. Collaboration is easy too – you can share transcripts with teammates, add comments, and even collaboratively edit or highlight important sections.
Key features of Otter:
- Live Transcription: Provides real-time, streaming transcription of spoken content during meetings and talks, so you see notes as people speak.
- Speaker Identification: Automatically detects and labels each speaker in the transcript, making it clear who said each comment without manual tagging.
- Automated Summaries: Uses AI to generate concise summaries and highlights of lengthy meetings, helping you review a one-hour discussion in a few minutes.
- Mobile & Web Apps: Offers user-friendly apps on both mobile and web, enabling note-taking and collaboration on the go – one reason it’s noted for mobile-friendliness.
- Calendar & Meeting Sync: Integrates with calendars and Zoom/Meet/Teams, auto-joining scheduled calls to transcribe them and embedding into your workflow with minimal effort.
4. Fireflies.ai
Fireflies.ai is a popular AI notetaker that automatically records and transcribes meetings across major conferencing platforms like Google Meet, Zoom, and Microsoft Teams. Once invited to a meeting, Fireflies will capture the audio, produce a full transcript, and even use AI to generate a concise meeting recap with key points and action items. This means that right after the call, you can get a quick overview of what was discussed and any decisions made, without having to read through the entire transcript. Fireflies also goes a step further with conversation intelligence features – it tracks who spoke when, how long each person talked, and even analyzes the sentiment of the discussion to provide insights into team dynamics.
Fireflies offers collaborative features and integrations that enhance the overall experience. The transcript is not just static text – team members can highlight sections, leave comments or reactions on specific lines, and tag colleagues to draw their attention to important moments. Fireflies also makes it easy to share content; for example, you can automatically send a meeting summary to a Slack channel or export notes to tools like Notion or Google Docs.
Its AI-powered search is a standout capability: you can query across all your past meetings (e.g., “when was Project X budget mentioned?”) and Fireflies will pinpoint the exact moments in the transcripts.
Key features of Fireflies:
- Multi-Platform Support: Works with Zoom, Google Meet, Microsoft Teams, and more – automatically recording and transcribing meetings across platforms without user intervention.
- AI Meeting Summaries: Generates concise AI summaries and highlights action items after each meeting, so you can quickly grasp the key points without reviewing the whole transcript.
- Conversation Intelligence: Analyzes the conversation for insights – tracking speaker talk time and performing sentiment analysis to gauge the meeting’s tone and participant engagement.
- Collaborative Annotation: Provides a shared transcript workspace where team members can comment, pin, or react to specific transcript sections, making collaboration and follow-up easy.
- Powerful Search: Offers an AI-powered global search across all your transcripts, allowing you to quickly find where a topic or keyword was discussed in past meetings.
5. Avoma
Avoma is an all-in-one AI meeting assistant that not only transcribes calls but also helps organize and analyze the information for you. During a live meeting, Avoma can create live bookmarks or tags that categorize the conversation (for example, marking when a specific topic or agenda item is being discussed). This turns even unstructured discussions into well-organized notes. After the call, Avoma automatically generates a one-page summary of the meeting, highlighting all the important points and decisions, so you can get the gist without re-listening to the whole recording. It also allows you to extract key moments: you can grab video or text snippets of important segments and share them, sparing colleagues from having to watch an entire hour-long meeting to catch one key insight.
Avoma is designed to fit seamlessly into your workflow. It integrates with over 20 different platforms and tools – from video conferencing services to CRMs and collaboration apps. For instance, it can sync with your Zoom or Microsoft Teams to record calls, then push the summarized notes and transcripts into Slack, Salesforce, HubSpot, or other systems your team uses.
Another powerful feature is Avoma’s ability to track themes and topics: you can define custom categories (like “Pricing discussion” or “Next steps”), and Avoma will track those in your calls and provide analytics on how often they come up. Many teams (especially in sales and customer success) can use these insights to improve their meetings and outcomes.
Key features of Avoma:
- Structured Note-Taking: Uses live bookmarks to automatically organize meeting discussions by topic, so even a free-flowing conversation gets captured in a structured outline.
- AI Summaries: Creates a concise one-page summary for each meeting – giving you all the key points and decisions at a glance without rewatching the meeting.
- Snippet Sharing: Allows you to extract video or text clips from the meeting recording to share specific highlights with others instead of the entire meeting file.
- Topic Tracking: Can track and tag custom topics or keywords (e.g. product feedback, budget, next steps) across your calls, and then provide insights on those recurring themes.
- Broad Integrations: Connects with 20+ tools and platforms – including CRM systems, project management, and communication apps – to sync transcripts, notes, and tasks directly into the systems you already use.
6. Supernormal
Supernormal is an AI note-taking app that aims to automate your meeting documentation completely. It connects to your meetings on platforms like Zoom, Microsoft Teams, and Google Meet, and as the meeting progresses, it uses AI to transcribe everything and simultaneously generate a well-structured meeting summary. The result is that by the time your call is finished, Supernormal has already produced a polished set of notes – often organized by agenda item or topic – highlighting all the key points, decisions made, and any action items or next steps. It effectively writes your meeting minutes for you, which can save you and your team a ton of time.
Supernormal is built with productivity and ease-of-use in mind. You can customize what the AI focuses on; for example, if you want the notes to emphasize budget discussions or customer questions, you can set those preferences and Supernormal will tailor the summaries accordingly. The app is also capable of automatically capturing and assigning action items. In terms of integrations, Supernormal lets you share your AI-generated notes to other platforms and has a Chrome extension, making it easy to use across different workflows.
Key features of Supernormal:
- Automated Note Generation: Automatically transcribes your meetings and writes detailed notes for you, so you end up with ready-to-share meeting minutes without manual effort.
- Concise Summaries: Produces concise summaries that highlight key points, decisions, and action items, ensuring you can quickly grasp the meeting’s outcomes at a glance.
- Action Item Assignment: Identifies and assigns tasks arising from the discussion to the right people (by name), adding accountability and making follow-ups easier since responsibilities are clearly documented.
- Customizable Focus: Allows you to set preferences for what the AI should emphasize (e.g., specific topics or project names), resulting in custom-tailored summaries that fit your priorities.
- Integrations & Sharing: Provides easy options to share or export notes to other tools – you can copy to docs, send to your team’s project management app, or use the Chrome extension – ensuring the AI notes fit into your workflow smoothly.
7. Grain
Grain is an AI-powered meeting tool that focuses on capturing important moments and making them easy to share. It records your video meetings (commonly used with Zoom) and produces an accurate transcript, but its speciality is how it lets you highlight and clip key moments in real time. With Grain, if someone says something important or if there is a critical slide up for discussion, you can mark that moment during the call. Later, you can turn those highlights into short video clips or playlists that compile the most vital parts of the meeting – perfect for sharing with teammates or stakeholders who don’t have time to watch the full recording.
Grain is very user-friendly out of the box. The interface is clean and straightforward: once Grain is set up, it will automatically join your calls, record them, and notify you when transcripts and clips are ready. You can search transcripts for any keyword and immediately play the corresponding part of the video, which is excellent for quickly extracting information. While Grain’s focus is on capturing and sharing insights rather than deep integrations with CRMs, it does allow exporting of transcripts and downloading or sharing videos via links.
Key features of Grain:
- User-Friendly Design: Offers an intuitive interface and workflow that’s easy for anyone to use, with great out-of-the-box functionality and very little learning curve.
- Instant Highlights: Allows one-click highlighting of important moments during meetings, so you can mark key insights or decisions in real time and revisit them easily later.
- Clip Sharing: Quickly generates video clips of the highlighted moments, letting you share brief, important excerpts of a meeting (instead of making someone watch the whole thing).
8. Tl;dv
tl;dv (shorthand for “too long; didn’t video”) is an AI meeting recorder and notetaker that has made a name for itself by offering a powerful free plan. In fact, with tl;dv’s free version you get unlimited meeting recordings and transcriptions – a rarity among this class of tools. It works seamlessly with popular platforms like Zoom and Google Meet: you simply add tl;dv to your meetings, and it will automatically record the session and generate a transcript in real time.
Impressively, tl;dv supports transcription in 30+ languages and provides speaker identification, all at no cost. During the meeting, you can also tag important moments (for example, marking a “key decision” or “task for John”) which tl;dv will log. After the call, you’ll have those highlights readily accessible, and you can play back the specific snippets, meaning you don’t have to scrub through an entire recording to find critical points.
Beyond basic recording and transcription, tl;dv packs advanced AI features to maximize the value of your meeting data. It can automatically generate AI-written summaries of your meetings, and these notes are customizable – you can adjust what sections or emphasis you want in the summary. Perhaps most unique is tl;dv’s ability to let you query your meetings: you can ask the AI to generate a report or answer a question by looking across multiple meeting transcripts (for instance, “What were the main customer pain points discussed this month?”), and it will compile that information for you. This is incredibly useful for spotting trends or preparing retrospectives.
Key features of tl;dv:
- Unlimited Recording (Free): Stands out by offering unlimited meeting recordings and transcriptions even on its free plan, removing caps on how many meetings you can capture.
- Multi-Language Transcription: Transcribes meetings in 30+ languages with automatic speaker labeling, providing accurate multilingual transcripts suitable for global teams.
- In-Meeting Highlighting: Lets you tag or highlight important moments during a call (e.g., mark decisions or tasks), so you can quickly navigate to those key points later in the transcript or recording.
- AI Summaries & Reports: Generates AI-powered meeting summaries and even allows you to ask questions across meetings (e.g., “What did we decide about X?”) to get detailed reports drawn from multiple transcripts.
9. Notta
Notta is an AI-driven note taker that excels at converting speech to text across a wide range of scenarios. It can automatically join and record virtual meetings (Zoom, Google Meet, Microsoft Teams, Webex) or even transcribe in-person conversations using its mobile app, all in real time. Notta has broad language support – it can handle 58 different languages – and boasts high accuracy for many of them, meaning you get reliable transcripts whether your meeting is in English, Spanish, Japanese, or beyond. After each meeting or recording, Notta’s AI will extract the key points, highlights, and action items and present them in a neat summary, so you can review the most important information at a glance.
One of Notta’s strengths is its simplicity and ability to integrate into daily workflows. You can connect Notta to your Google or Outlook calendar, and it will auto-join scheduled calls to take notes for you, which is incredibly handy for back-to-back meetings. The platform also offers easy integrations with tools like Notion, HubSpot, Slack, and Zapier. For example, you might have Notta send a transcript to a Notion page or forward a meeting summary to a Slack channel automatically. The transcripts are searchable and editable – you can correct any mistakes, add notes, or highlight important parts after the fact. Notta even lets you create shareable snippets: instead of sending someone a whole recording or long transcript, you can select a passage of text and share just that part, which is great for focusing others’ attention.
Key features of Notta:
- Real-Time Transcription: Automatically records and transcribes conversations in real time across platforms like Zoom, Google Meet, Microsoft Teams, Webex, and even on mobile for in-person meetings.
- Multi-Language Support: Supports 58 languages for transcription and delivers high accuracy (over 90% in many cases) in converting speech to text, which is ideal for multilingual meetings.
- Auto-Join Meetings: Connects with Google Calendar and Outlook to automatically join and transcribe scheduled meetings, so you never forget to hit “Record” or take notes during a call.
- Key Point Extraction: Uses AI to identify and highlight key discussion points and action items in the conversation, generating a summary that captures important decisions and tasks from the meeting.
- Tool Integrations: Seamlessly integrates with Notion, HubSpot, Slack, Zapier, etc., allowing you to export or sync transcripts and summaries into your existing productivity and CRM tools for further use.
10. Sembly
Sembly is a powerful AI team assistant designed to make meetings more productive by taking over the note-taking and follow-up process. When you invite Sembly to a meeting (it works with Zoom, Google Meet, Microsoft Teams, and Webex), it will record the session and generate a searchable transcript of everything that was said. Sembly also analyzes the conversation and creates meeting minutes and summaries, complete with the key insights, decisions, and action items, all formatted neatly for you.
This tool integrates with your calendar to automatically join meetings on your behalf if you want, and once the meeting is over, it can email the notes to participants or post them to your collaboration tools, so everyone stays on the same page.
A major focus of Sembly is turning meeting discussions into actionable outcomes. Its AI is adept at catching action items and can even draft tasks based on the conversation (for example, “Prepare slide deck for client by Friday” might be identified and noted with the responsible person). These tasks and notes can be exported or synced with other systems – Sembly offers integrations and uses Zapier to connect with project management, CRM, or documentation tools, and you can also export transcripts to formats like Word or PDF easily. The app supports 40 languages, which is great for multinational teams, and it provides a unified searchable archive of all your past meeting notes.
Key features of Sembly:
- Automatic Transcription & Summaries: Records your meetings (Zoom, Teams, Meet, Webex) and produces detailed transcripts plus AI-generated summaries/minutes, so you get the highlights and action items without manual notes.
- Action Item Detection: Detects action items and decisions in the conversation and can formulate tasks from them, ensuring that follow-ups are captured and assigned by the end of the meeting.
- Calendar Integration: Can tie into your calendar to auto-join scheduled meetings and start note-taking on your behalf, meaning every meeting is documented even if you forget to invite it manually.
- Multi-Language & Searchable Archive: Supports transcription in 40 languages and creates a searchable repository of all your meetings, allowing you to keyword-search past discussions to find exactly when something was mentioned.
The Bottom Line
These AI-powered note-taking apps represent a significant evolution in how we capture, organize, and utilize information from our meetings. From robust transcription capabilities that ensure every word is recorded accurately, to advanced integrations that allow seamless syncing with your favorite productivity tools, these platforms are designed to eliminate the tedium of manual note-taking. Whether you are a solo professional, a small team, or part of a large enterprise, the variety of features—from live transcription and automated summaries to multi-language support and actionable insights—ensures there is an app tailored to your unique needs.
Ultimately, adopting an AI note-taking tool can transform your approach to meetings by not only saving time but also enhancing overall communication and accountability within your organization. These apps help shift your focus back to the conversation and strategic thinking, rather than on capturing every detail. As you explore the options presented here, consider your specific requirements and workflow to choose the tool that best supports your goals.
The post 10 Best AI Note-Taking Apps (February 2025) appeared first on Unite.AI.
